Minutes of the Phone-Meeting, December 3, 07h00 (CET)
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In this meeting the agenda of the coming workshop was discussed.

Monday will be dominated by a session with talks from the running
experiments, in line with the template detailing the information that
should be reported. This can be broken down to:

 * How analysis is done within the collaboration
 * Data Analysis Models
 * Data Conservation prospects 
 * Collaboration prospects

In particular, the third point was discussed, and the question raised
of who will pay for the conservation effort and storage of data and
software. It was suggested that the economical model is important as
we will need the funding agencies to be involved. It was also pointed
out that the conservation prospects and model do not have to exist
already, and that individual experiments should discuss and present
their ideas. From this discussion it was proposed that sister
experiments (ee, ep, pp) should meet on the Monday and present the
result of their discussions on the Wednesday. These ideas maybe also
lead to or at least cover the possibility of a general data format.

In terms of collaboration prospects, it was agreed that this is
another important aspect that should be presented by the experiments,
that is to describe expected timescales, manpower and scientific
output.

The list of experiments currently on the agenda is: H1, ZEUS, CDF, D0,
BaBar, Belle, BES-II and (recently added after the meeting)
CLEO. Whether or not LEP experiments should be included in the Monday
session was discussed, and it was felt that they are better served on
Tuesday, where previous attempts at data conservation are discussed.
It was pointed out that with running experiments there is still a
chance for the model to evolve, whereas LEP data was sometimes saved
on a laptop as is. A talk on LEP experience could be on which mistakes
to avoid, again, better for Tuesday.

The second part of Monday will be dedicated to talks on computing
centres and data storage, withe some technical talks.

As mentioned above, Tuesday's talks will address past experiences, and
it was suggested that some more experiments (ARGUS..?) were invited
for more input. Certainly astrophysics was listed as an area that
should be tapped for information (GLAST, Auger..), and some labs like
Fermilab have good relations to be sourced.

The second half of Tuesday will be dedicated to on going projects and
funding schemes on data conservation, and include a talk from SPIRES.

The agenda for Wednesday is still pretty open, and will be built by
the flow of the workshop as essentially a session of discussions. Some
presentations of the results of the discussions between the sister
experiments is foreseen, and we should try to detect directions for the
work to come. The aim should be a blue-print for the document to be
prepared for the summer.

Practicalities for arriving at the workshop were briefly outlined, and
potential participants were invited to register now. For details not
covered in Bulletin No.1, please contact directly itsec@desy.de and/or
david.south@desy.de.